Privacy Policy

Welcome to AnyHire ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered interview platform and related services (the "Service").

1. Information We Collect

1.1 Personal Information

We collect personal information that you voluntarily provide to us when you:

• Create an Account: Full name, email address, password, and role (candidate or recruiter)
• Complete Your Profile: Phone number, professional details, and other profile information
• Upload Documents: Resumes, cover letters, and job descriptions in PDF or DOCX format
• Contact Us: Any information you provide when reaching out for support

1.2 Interview Data

During interview sessions, we collect:

• Audio Recordings: Voice recordings during AI-powered interviews
• Video Recordings: Video recordings during in-person interviews (when enabled)
• Transcripts: Automated transcriptions of interview conversations
• Performance Data: Interview scores, feedback, assessments, and analytics
• Session Metadata: Interview duration, timestamps, and technical session data

1.3 Technical Information

We automatically collect certain technical information, including:

• Device Information: Browser type, operating system, device identifiers
• Usage Data: Pages visited, features used, time spent on the platform
• Network Information: IP address, connection type, and general location data
• Cookies and Tracking: Session cookies, authentication tokens, and analytics data

1.4 Third-Party Authentication

When you sign in using third-party services (Google, LinkedIn, GitHub), we receive:

• Basic profile information (name, email, profile picture)
• Account verification status
• Any additional information you authorize us to access

2. How We Use Your Information

2.1 Service Provision

• Create and manage your account
• Facilitate AI-powered interviews and in-person interviews
• Generate interview transcripts, scores, and feedback
• Store and organize your interview history and performance data
• Enable communication between candidates and recruiters

2.2 AI Processing and Analysis

• Analyze interview performance using artificial intelligence
• Generate personalized feedback and improvement recommendations
• Process audio and video content for transcription and assessment
• Train and improve our AI models (using anonymized data only)

2.3 Platform Improvement

• Monitor and analyze platform usage to improve our services
• Develop new features and enhance existing functionality
• Conduct research and analytics to better serve our users
• Ensure platform security and prevent fraudulent activity

2.4 Communication

• Send important service updates and notifications
• Respond to your inquiries and provide customer support
• Send promotional communications (with your consent)
• Notify you about new features or changes to our services

3. Information Sharing and Disclosure

3.1 With Your Consent

We may share your information when you explicitly consent, such as:

• Sharing interview results with recruiters you choose to connect with
• Allowing recruiters to view candidate profiles and interview performance
• Participating in research studies or surveys

3.2 Service Providers

We work with trusted third-party service providers who assist us in operating our platform:

• Supabase: Database hosting and authentication services
• OpenAI: AI-powered interview analysis and conversation processing
• VideoSDK: Video conferencing and recording capabilities
• Vercel: Web hosting and content delivery
• Analytics Providers: Usage analytics and performance monitoring

3.3 Legal Requirements

We may disclose your information if required by law or in good faith belief that such action is necessary to:

• Comply with legal obligations or court orders
• Protect and defend our rights or property
• Prevent or investigate possible wrongdoing
• Protect the personal safety of users or the public

3.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change in ownership or control.

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information:

• Encryption: Data is encrypted in transit and at rest using industry-standard protocols
• Access Controls: Strict access controls and authentication mechanisms
• Regular Audits: Regular security assessments and vulnerability testing
• Secure Infrastructure: Use of secure cloud providers with robust security measures
• Data Minimization: We collect and retain only the data necessary for our services

5. Data Retention

We retain your information for different periods depending on the type of data:

• Account Information: Retained while your account is active and for a reasonable period after deletion
• Interview Data: Stored for the duration necessary to provide our services and as required by law
• Technical Data: Typically retained for 12-24 months for analytics and improvement purposes
• Legal Compliance: Some data may be retained longer to comply with legal obligations

6. Your Rights and Choices

6.1 Account Management

• Access: View and download your personal information
• Update: Modify your profile information and preferences
• Delete: Request deletion of your account and associated data
• Export: Download your interview transcripts and performance data

6.2 Communication Preferences

• Opt out of promotional emails and notifications
• Manage your communication preferences in account settings
• Control which types of notifications you receive

6.3 Data Portability

You have the right to request a copy of your data in a structured, machine-readable format.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

• Maintain your login session and preferences
• Analyze platform usage and performance
• Provide personalized content and recommendations
• Ensure platform security and prevent fraud

You can control cookie settings through your browser preferences, though this may affect platform functionality.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

• Adequacy decisions by relevant authorities
• Standard contractual clauses
• Certification schemes and codes of conduct

9. Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last Updated" date
• Sending you an email notification for significant changes
• Displaying a prominent notice on our platform

11. Regional Privacy Rights

11.1 European Union (GDPR)

If you are in the EU, you have additional rights under the General Data Protection Regulation, including:

• Right to rectification and erasure
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent

11.2 California (CCPA)

California residents have specific rights under the California Consumer Privacy Act, including the right to know, delete, and opt-out of the sale of personal information.